Companion Diagnostic Clinical Trial Case Study

Regulatory Turnaround for a Phase 3 Global CDx Clinical Trial (Annex XIV)

A global biopharma company faced a critical delay in a phase 3 clinical trial in oncology. The study required an NGS-based companion diagnostic (CDx) assay to detect a specific mutation and pre-screen patients for eligibility. Several EU authorities initially rejected or stalled the Clinical Performance Study (CPS/PSA) due to assay validation concerns and fragmented IVDR processes. MDx CRO mobilized a specialized cross-functional team, redesigned the documentation package, and re-submitted in six EU countries within three months, clearing all RFIs and enabling on-time trial initiation. This case study has been accepted for presentation at ESMO 2025 in Berlin.

The Challenge

  • Early rejection and major RFIs: EU bodies questioned assay validation and risk management, threatening the trial start.
  • Dual-regulation complexity: The trial combined CT and IVDR CPS submissions with different national portals, templates, and timelines.
  • Harmonization gaps: With EUDAMED not fully operational, CPS authorizations varied widely by Member State, creating long and unpredictable timelines.

What was at stake: lost recruitment windows, protocol amendments, cost escalation, and missed milestones tied to major scientific congresses.

MDx CRO Approach

1) Rapid diagnostic and plan

  • Completed a 48-hour gap analysis across the submission: CDx protocol, analytical performance package, CER/PER linkages, IFU, training, and risk files.
  • Mapped country-specific expectations (EC vs NCA) to pre-empt common RFIs: informed consent, site/PI suitability, device training, and performance datasets.

2) Targeted re-engineering

  • Revised the clinical performance study protocol (CPSP) for the CDx assay to clarify endpoints, eligibility flows, and pre-screening logistics.
  • Overhauled analytical performance evidence (accuracy, precision, LoD, reproducibility) and tightened traceability to risk controls.
  • Redeveloped risk management documentation to align hazards, mitigations, and verification with Annex I GSPRs.
  • Strengthened usability & training to address EC concerns on user competence and patient protection.

3) Country-by-country execution

  • Sequenced six EU CPS submissions to match national review modalities (combined, parallel, or sequential EC/NCA), reducing idle time between waves.
  • Built a rapid RFI response playbook so sponsors and sites could respond in days, not weeks.

Results & Impact

  • All RFIs resolved: Delivered clear, evidence-backed answers across EC and NCA questions, including consent, site suitability, training, and performance data.
  • Approvals secured quickly: The re-submission strategy compressed timelines and returned the program to the original start path despite EU-wide CPS delays.
  • Trial initiation preserved: Sites opened on schedule, enabling screening with the NGS CDx pre-screen.
  • Scientific visibility: Study learnings and regulatory insights are accepted for presentation at ESMO 2025, showcasing efficient navigation of combined CT/IVDR frameworks.

Why It Matters

The IVDR raised the bar for pre-market CDx and investigational IVDs used in drug trials. Sponsors now need diagnostic-grade evidence, strong risk-benefit narratives, and country-aware submission execution. MDx CRO bridges those gaps with integrated clinical, regulatory, and diagnostics expertise so drug–diagnostic programs stay on track.

What We Delivered

  • Regulatory rescue for a phase 3 global CDx trial in oncology (Annex XIV).
  • Six-country CPS re-submission under IVDR with country-specific strategies.
  • Protocol refinement for CDx use, analytical performance reinforcement, and risk-file re-mapping to GSPRs.
  • RFI playbook & rapid responses covering EC and NCA priorities (consent, training, site suitability; analytical/clinical evidence, CPS plan).
  • On-time site activation and screening with an NGS CDx assay.

Client Outcome

“MDx CRO restored regulatory confidence and protected our timelines. Their team aligned clinical, diagnostic, and regulatory workstreams and cleared every RFI with precision.”

Ready to Accelerate Your CDx Trial?

Running an EU drug–diagnostic study under IVDR? We can accelerate CPS authorizations, clear RFIs fast, and keep your trial on schedule.

Industry Insights & Regulatory Updates

IVDR CE marking NGS: MDx Case Study with Fulgent

At a glance

  • Outcome: CE mark granted by TÜV SÜD for an end-to-end Class C germline NGS solution (wet lab + bioinformatics).
  • Scope: Furthermore, panel covering 4,600+ clinically relevant genes with a validated PLM (Pipeline Manager) software component; later expanded to >7,000 genes using a new probe set.
  • What we did: Specifically, we built an ISO 13485 QMS from the ground up, prepared full Annex II + III technical documentation, validated bioinformatics under IEC 62304/82304, split documentation into two Basic UDI-DIs (wet lab vs. software), and guided Stage I/II audits.
  • Why it matters: Ultimately, this demonstrates a repeatable pathway to IVDR certification for large NGS services and software—something that had no clear precedent.

Read the announcements: For details, read the Fulgent press release and Citeline case study.

The challenge: certifying a service-based, large-scale NGS system under IVDR

To begin with, FulgentExome is a service-based NGS solution that integrates wet-lab workflows with the Fulgent PLM bioinformatics pipeline. As a result, pursuing IVDR certification meant converting a mature CLIA/CAP testing service into a CE-marked IVD system with robust evidence across scientific validity, analytical performance, and clinical performance—for thousands of genes. In particular, key hurdles included: defining intended use at scale; validating third-party components; proving scientific validity across 4,600+ genes; above all fully validating the bioinformatics pipeline under medical device software standards.

MDx approach: a playbook for complex NGS + software

1) Build the right QMS, fast

First, we performed an IVDR GAP assessment. Next, we designed and implemented an ISO 13485-compliant QMS with risk management, supplier control, document control, internal audits, and management review—migrating from a CLIA/CAP model to IVDR-ready operations.

2) Engineer a defensible intended use

Meanwhile, the intended-use statement evolved iteratively—from an initial ~300-gene scope to whole-exome, finally landing on 4,600+ genes aligned to available clinical and analytical evidence. In the end, the final language was future-proofed to support rapid updates as evidence expands.

3) Split wet lab and software into two regulated products

Afterward, following round 1 review feedback, we separated the documentation into two Basic UDI-DIs—FulgentExome (wet lab) and Fulgent PLM (software)—to align with IVDR expectations for traceability and lifecycle control. Consequently, this restructuring sharpened conformity assessment and accelerated subsequent approvals.

4) Validate the informatics stack like a medical device

In parallel, we validated PLM under IEC 62304/82304, including architecture, version control, cybersecurity, verification/validation, and integration with external databases. Therefore, the result was a fully evidence-backed bioinformatics pipeline capable of reproducible, high-confidence variant calling and reporting.

5) Make “evidence at scale” practical

  • First, Scientific validity: Three-tier strategy combining validation of exome sequencing as an approach, reliance on curated public databases, and deep exemplars for a large subset of genes.
  • Second, Clinical performance: Leveraged routine testing experience (thousands of positives) to focus clinical evidence on high-prevalence genes, and instituted a robust PMPF strategy to continuously strengthen low-prevalence areas.

6) Orchestrate TÜV SÜD audits to success

  • Initially, Stage I confirmed documentation readiness, scope, Basic UDI-DIs and integration of IVDR processes into daily practice.
  • Subsequently, Stage II verified on-the-floor implementation of SOPs, training, competence, CAPA and change control—closing findings on short cycles to hit NB timelines.

Results that move the market

  • CE mark granted for FulgentExome & Fulgent PLM—among the first end-to-end Class C germline NGS solutions under IVDR.
  • Certified scope covers 4,600+ genes, positioning Fulgent as a reference lab for comprehensive hereditary disease testing serving European patients.
  • Post-certification, the platform scaled to >7,000 genes using a new probe set—demonstrating the inherent scalability built into the certified system (process, documentation, and change control).
  • Strengthened competitive standing in the EU diagnostics market; public communications highlight the magnitude of this achievement for large NGS panels.

Read more in the Fulgent press release and Citeline’s in-depth article.

What this means for labs and IVD developers planning large NGS submissions

If you operate an LDT today: you’ll need to translate CLIA/15189 practices into an ISO 13485 framework, document design controls, and produce a full PER (PEP/PER), APR, SVR, PMS/PMPF, SSP, and labeling/IFU aligned to GSPR. Expect to validate any bioinformatics pipeline as SaMD with IEC 62304/82304 and cybersecurity controls.

If your panel is “large”: you likely won’t have uniform clinical data across every gene. A structured tiered evidence model + PMPF can satisfy Notified Bodies while keeping your roadmap scalable.

If you combine wet lab + software: plan for separate Basic UDI-DIs and documentation sets. Treat the pipeline as a product with its own requirements, verification, and risk controls.

Why MDx

  • End-to-end IVDR expertise: From regulatory strategy & classification to Annex II/III technical files, PER/SVR/APR, training, and mock NB reviews.
  • Clinical performance studies: We design, run, and report ISO 20916 studies (protocols, eTMF, monitoring, biostats, PER alignment), and we can act as delegated sponsor for multi-country submissions—100% submission success rate to date.
  • Operational scale: ISO 9001 clinical QMS, EU/US partner network, multilingual CRAs, and a repeatable process honed on 60+ performance study submissions for top IVD and pharma clients.

Project timeline

Our joint project with Fulgent spanned July 2023–July 2025, with overlapping tracks for QMS creation, technical documentation, NB review, and Stage I/II audits—a coordinated plan that allowed rapid closure of findings and post-certification scaling.

Client perspective

The program demanded evening/weekend execution across regulatory, documentation, and project management to meet Notified Body timelines—effort that, in the client’s words, made all the difference in achieving what initially “seemed almost impossible.

Planning IVDR for your NGS panel? Here’s a quick readiness checklist

  • Intended use aligned to evidence (and future updates)
  • ISO 13485 QMS with software lifecycle integration
  • PER (PEP/PER), SVR, APR mapped to gene-level strategy
  • PLM/DR pipeline validated per IEC 62304/82304 (+cybersecurity)
  • Separate documentation/UDI for wet lab vs. software (if applicable)
  • PMS/PMPF plan to mature low-prevalence evidence post-market
  • Mock NB review + Stage I/II audit readiness

(Our team can lead or co-author each artifact above.)

Talk to us

Whether you’re certifying a focused oncology panel or pushing the limits with exome-scale content, MDx brings the cross-functional regulatory, clinical, quality, and software depth to make it possible—on a timeline that keeps your business competitive.

Written by:
Carlos Galamba

Carlos Galamba

CEO

Senior regulatory leader and former BSI IVDR reviewer with deep experience in CE marking high-risk IVDs, companion diagnostics, and IVDR implementation.
Industry Insights & Regulatory Updates

IVDR Transition for Precision Medicine: How MDx CRO Enabled a Seamless Portfolio Upgrade

Introduction

IVDR transition for precision medicine programs can stall when portfolios span liquid biopsy, RNA-based sequencing, and comprehensive tumor profiling. A leading US-based precision medicine company asked MDx CRO to migrate its oncology diagnostics from self-declared IVDD and FDA pathways to full IVDR certification—without disrupting European market access. This blog shares how we planned the transition, selected the right Notified Body, rebuilt regulatory files, and safeguarded ongoing clinical and CDx development in Europe.

The Challenge

  • Convert complex files from FDA/IVDD to IVDR. Multiple assay types (liquid biopsy, RNA-seq, tumor profiling) required re-evidence and restructuring under IVDR Annexes.
  • Select the optimal Notified Body. The client needed a partner capable of reviewing a diverse portfolio efficiently and cost-effectively.
  • Regulatory documentation lift. We had to redevelop key documents: analytical & clinical performance (including CPS reports), risk and design files, and labeling—while maintaining business continuity.

MDx CRO’s Approach

1) Strategic IVDR roadmap and portfolio triage

We assessed intended purpose, risk class, and evidence gaps for each product, then prioritized quick-win files to protect revenue while scheduling deeper re-verification work for complex assays. This created a clear IVDR transition for precision medicine timeline across the portfolio.

2) Notified Body strategy

Leveraging our knowledge of NB capacity and focus areas, we strategically selected a Notified Body that balanced approval probability, cost, and credibility. Early technical consultations reduced surprises and kept reviews on track.

3) Robust regulatory files

We generated comprehensive IVDR documentation:

  • Analytical and clinical performance reports, including scientific validity and performance evaluation reports
  • Risk management aligned to Annex I GSPRs
  • Design and development files with clear traceability
  • Usability and labeling aligned with intended purpose and user context

4) Operational partnership and sponsor duties

The client expanded our role into delegated sponsor responsibilities for clinical studies. We served as EU Legal Representative, oversaw clinical operations, and implemented streamlined processes for biomarker and CDx study submissions across Europe.

Results

  • Successful IVDR transition for priority diagnostics with uninterrupted market access in Europe.
  • Competitive advantage: stronger operational readiness helped the client attract pharma partners for clinical trial biomarker testing and CDx development.
  • Ongoing partnership: MDx CRO manages clinical studies, maintains sponsor duties, and continues the portfolio-wide IVDR journey.

Client Testimonial

“Working with MDx’s Precision Medicine Team has been a pleasure. As a U.S.-based company operating in Europe, I consider them our EU extension. Their expertise and responsiveness keep us ahead in a dynamic market, and the consistency of their delivery has shaped our current and future plans.”

Why This Matters

IVDR raises expectations for evidence, documentation, and lifecycle controls—especially for precision medicine diagnostics. Success requires portfolio triage, NB strategy, and regulatory files that stand up to scrutiny while your teams continue running trials and supporting pharma partnerships. MDx CRO brings integrated regulatory, clinical, and diagnostic know-how to keep your transition moving.

Call to Action

Planning an IVDR transition for precision medicine diagnostics? Let’s protect your market access, cut RFI cycles, and ready your files for Notified Body review.

Industry Insights & Regulatory Updates