New Team NB Position Paper | Best Practice for Submission of EU MDR Technical Documentation

To promote a consistent and transparent approach to EU MDR (2017/745) technical documentation submissions, Team-NB, the European Association of Notified Bodies, has published a new position paper outlining best practices for manufacturers and notified bodies.
This paper was developed collaboratively by Team-NB members to clarify expectations and reduce the most frequent causes of delay during conformity assessments.

Purpose and Scope

The position paper aligns with the requirements set out in Annex II and Annex III of the Medical Device Regulation (EU) 2017/745, which define the content and structure of technical documentation (TD) and post-market surveillance (PMS) documentation.
Its goal is to ensure that manufacturers provide sufficient, well-organized, and traceable information for notified bodies (NBs) to perform conformity assessments efficiently and without unnecessary delays.

Common Challenges Identified by Notified Bodies

Team-NB members noted two recurring issues that slow down or block the technical documentation review process:

  1. Incomplete or insufficient information – key evidence or justifications for conformity with MDR requirements are often missing.
  2. Disorganized or difficult-to-find information – documentation may contain all required elements, but scattered or inconsistent formatting makes evaluation inefficient.

These issues can result in requests for additional information, prolonged reviews, or even delays in certification.

Practical Recommendations from Team-NB

To improve the efficiency and consistency of submissions, Team-NB recommends that manufacturers:

  • Clarify language requirements early. Contact your NB in advance to confirm acceptable languages for documentation and labeling (MDR Article 52).
  • Ensure alignment between applications and TD content. Data in the application forms must match information in the technical documentation.
  • Submit complete and current reports. Only finalized, unabridged test and verification reports should be included; partial or draft versions are not acceptable.
  • Demonstrate conformity with each relevant GSPR. Include clear explanations showing how each General Safety and Performance Requirement (Annex I) is met.
  • Maintain consistency across repeated sections. Where information appears in multiple places (e.g., device descriptions or labeling), confirm that all versions match to prevent contradictions.
  • Provide justification for missing data. When evidence is unavailable, include a valid scientific or technical rationale instead of leaving sections blank.
  • Reference prior NB assessments when relevant. If MDR requirements and supporting evidence are unchanged from previous directive assessments, note this explicitly to help streamline review.

Transitioning from MDD/AIMDD to MDR

Under MDR Article 52, manufacturers must submit an initial certification application to a Notified Body for devices requiring NB involvement.
While NBs may reference certain legacy assessments performed under the previous directives when appropriate, manufacturers remain responsible for providing comprehensive technical documentation that meets Annex II and Annex III in full.
Clearly identifying which evidence has changed (and which has not) can accelerate transition reviews and reduce duplication.

Key Takeaway

The Team-NB position paper reinforces that technical documentation is not only a compliance requirement but a communication tool between manufacturers and notified bodies.

Well-structured, complete, and consistent documentation supports both the manufacturer’s MDR certification timeline and the NB’s ability to demonstrate due diligence in its conformity assessment.

Manufacturers who implement these best practices will benefit from a more predictable and efficient review process, fewer delays, and greater regulatory confidence in their submission quality.

How MDx CRO Can Help

MDx CRO helps device manufacturers prepare MDR-compliant technical documentation and align it with Notified Body expectations.
Our team supports you in developing and reviewing Annex II/III files, GSPR checklists, PMS and PMCF documentation, and SSCPs—all formatted to match best practices recommended by Team-NB.

Learn more about our Regulatory Affairs Services and Clinical Research Support, or contact us to streamline your next NB submission.

Industry Insights & Regulatory Updates

Multiplex IVD Devices under IVDR: Team-NB’s Common Assessment Approach

Multiplex in vitro diagnostic (IVD) devices detect two or more targets or markers within a single procedure and are marketed as one device with a single intended purpose. Typical examples include large allergy panels or respiratory pathogen panels with dozens—sometimes hundreds—of analytes. The regulatory challenge under the IVDR (EU) 2017/746 is demonstrating sufficient evidence for each claimed target while keeping the review of the Technical Documentation (TD) efficient and traceable. Team-NB, the European association of Notified Bodies, has published a common approach that clarifies how NBs assess multiplex devices and when risk-based sampling is appropriate.

What “multiplex” means for evidence and classification

Under IVDR, the device is assessed against its intended purpose and the sum of claimed targets/markers. Because multiplex devices may include analytes with different IVDR classes (for example, a respiratory panel combining Class D markers like SARS-CoV-2 with Class C/B markers such as Influenza A/B or Adenovirus), the highest-risk elements drive scrutiny. Team-NB notes that reviewing the core detection technology, its analytical controls, and cross-reactivity/interference management is central to demonstrating performance across the panel.

Risk-based sampling: when and how NBs apply it

Because reviewing full clinical and analytical data for every single target may be impractical for very large panels, Team-NB supports a risk-based sampling approach—with clear guardrails.

  • All Class D marker documentation is reviewed in full. Given their public health impact and the IVDR’s enhanced controls for Class D, NBs expect complete evidence per analyte at this class.
  • Class C and B markers may be sampled using a documented, risk-based rationale. Sampling starts with highest-risk analytes and extends if deficiencies are found.
  • The focus remains on the detection technology (e.g., chemistry/primer-probe design, signal generation, software algorithms, cut-off establishment, cross-talk controls), supported by representative per-analyte evidence that shows claims are justified and transferable across the panel.

NBs may expand the sample or update the sampling plan during the certification cycle if multiple deficiencies appear in the initial review. The NB’s conformity-assessment report should describe the sampling approach and rationale, including how representative analytes were chosen and how conclusions extend to the remaining targets.

What your Technical Documentation must make easy

Team-NB repeatedly finds delays when evidence is missing or hard to locate. Manufacturers of multiplex IVDs should ensure that the TD:

  • Maps every claimed analyte to traceable evidence (analytical performance, clinical performance or clinical evidence strategy) and clearly distinguishes sampled vs. fully reviewed targets.
  • Explains transferability of evidence across the panel (e.g., shared technology, common reagent design, shared validation strategy) and justifies cut-offs and decision rules for each analyte category.
  • Aligns the intended purpose with labelling/IFU and Performance Evaluation Report (PER) conclusions; discrepancies trigger NB questions.
  • Includes a PMPF plan proportionate to residual uncertainty, with triggers to widen surveillance to additional analytes if signals appear.

For structure and completeness across Annex II/III items (including GSPR mapping, verification/validation reports, and PMS/PMPF files), Team-NB’s broader best-practice guidance for technical documentation is a useful companion.

Class D special considerations

Where the panel includes Class D analytes (e.g., certain blood-screening or high-consequence infectious markers), plan for EURL involvement where applicable and for full analyte-specific review—no sampling. Batch/lot verification or independent performance checks may be required once EU Reference Laboratories (EURLs) are designated for the relevant scope.

Bottom line for manufacturers

Multiplex panels can win on clinical utility and workflow efficiency, but under IVDR they succeed only when the technology narrative, per-analyte evidence, and a defensible sampling rationale fit together. Build your dossier so an NB reviewer can follow the logic for each claim, see how representative analytes anchor the panel, and understand how PMPF will continue to de-risk performance across all targets after certification.

Industry Insights & Regulatory Updates